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ONE Properties Limited Partnership

Administrative Assistant

– Edmonton, Alberta
Employment Type Full-Time

As ONE Properties continues to grow, we are actively looking for an administrative assistant to join our team in Edmonton. The successful candidate will be a natural problem-solver, professional, considerate, assertive and a self-starter that is comfortable working in a multi-tasking high-pace environment.

ONE Properties specializes in the research, acquisition, asset management, property management and development of real estate assets across North America.

ONE offers expertise in land planning, development, project finance, construction and marketing. Through our offices in Edmonton, Calgary and Toronto, we collaborate and partner with institutional clients to create master planned communities incorporating smart growth principles. We actively operate in the retail, industrial, office, mixed-use and residential segments of the Real Estate Market.

About the Role

The Administrative Assistant reports to the Vice-President Multi-Family and supports a number of members of our team including the Senior Vice President and Vice President of Multi-Family, Vice President of Finance and Accounting, Vice President of Industrial, Senior Project Managers, and works closely with the development, construction and marketing team members. The primary role of the incumbent is to coordinate among various departments and disseminate information.

The incumbent must have excellent communication or organizational skills, experience working independently, have an acute attention to detail, strong computer skills and ideally an understanding of the real estate development business. This role can be fast-paced and requires effective communication and teamwork to ensure exceptional outcomes are achieved in a timely fashion.

Duties & Responsibilities

  • Document control including preparation and tracking of proposals, purchase and sale agreements, lease documents, marketing campaigns, drawings, change orders, and various contracts;
  • Compile and coordinate master plans and construction documents;
  • Obtain and circulate construction, leasing and financing status reports;
  • Project coordination, including attending marketing, leasing, financing and design meetings as needed;
  • Preparation of meeting minutes, travel bookings, expense report preparation, etc.;
  • Managing calendars including reminders for deadlines;
  • Coordination of meetings;
  • Filing and archiving of project documents (SharePoint);
  • Act as the Multi-Family Western Canada records and information management Lead by supporting the records and information management Program implementation within the business unit and promoting the records and information Policy and standards;
  • Occasional coverage for reception;
  • Tracking of timesheets;
  • Any other duties as deemed necessary to advance the objectives of ONE.

Performance Expectations

  • All project documents including submittals, requests for information, site instructions, correspondence, minutes, etc. are complete, accurate and controlled;
  • All submittals are processed in a timely manner;
  • Task work by project manager is minimized;
  • Communications are effective such that all stakeholders are informed and up-to­ date.

Education & Experience

  • Minimum of five (5) years in a comparable position would be an asset
  • Post-secondary education, degree or diploma
  • Excellent computer skills with the desire to learn more in addition to above average Word, Excel, PowerPoint other Microsoft skills including use of SharePoint to create, file, and update all types of documents
  • Demonstrate professionalism, interpersonal skills and attention to detail
  • Excellent organizational and time-management skills with the ability to multi-task
  • Excellent verbal and written communication skills

What We Offer

  • Competitive compensation package
  • Competitive medical and dental benefits
  • A positive work environment with a progressive, established and growing organization

How to Apply

If you have the skills, qualifications and expertise, and want to join our growing team, please submit your resume, cover letter and salary expectations using the following job posting link: https://oneproperties.bamboohr.com/jobs/view.php?id=19 or visit the Careers page on our website www.oneproperties.com/careers.

 

This job description is a summary of the key position requirements and is not a comprehensive listing. Additional responsibilities, duties and skills may be required for the position.

Salary and title for this position will be commensurate with the candidate’s experience.

Incomplete applications will not be considered. Posting will remain open until a suitable candidate is found.

We thank all applicants for their interest, however, only those selected for interviews will be contacted.

 

 

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  • Location
    Edmonton, Alberta
  • Employment Type
    Full-Time
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